0:00So here we go alright.

0:03My name is Phyllis Khare and today I want to show you some practical

0:07and powerful calendar based time management strategies. I know

0:11that's not a very sexy title.

0:13I tried to think of something a little pithier, but I just couldn't

0:17and by the time he had my name in a lake it doesn't fit into a tweet.

0:21I can hopefully explain exactly what this all means through the

0:26presentation. Again if you are tweeting, please use the hash tag #timeblissme

0:30and use my username and make sure you spell it correctly.

0:33Well yes let's get to it. So today

0:37you're going to learn a few things and one thing is you going to figure out

0:41how to find out which time sucking task in your day

0:46you need to stop doing right away. I can show you had to do this very easily.

0:51I'm also going to show you how to notice what things you're doing

0:56based on wishful thinking and how to stop that.

0:59I'm also going to show you how to find more free time

1:02than you knew you could. Honestly a lot of people say no way

1:06I don't have any free time I just work around-the-clock until I drop into bed.

1:10Well I used to be that way too and I'm here to tell you that you can have free

1:14time and I'm going to show you how to do that.

1:16I'm also going to show you how you can

1:20figure out which tasks in your day need to be

1:24outsourced in order to be successful and keep your momentum in your business.

1:28I'm here to tell you that I used to think I could do everything.

1:32Honestly

1:36I wish I had started outsourcing some of the things that I do my business a long

1:40time ago.

1:42But I can show you how you figure out which

1:45things are the ones you need to outsource. It's so clear when you use a

1:48calendar program

1:49I'm also going to show you today the big one

1:53which is how to feel relaxed and confident

1:57that everything is getting done.

2:00I don't know about you, but I used to go to bed at night thinking

2:03"Oh my god, oh my god, I don't know if I can

2:07remember everything I need to do." Once I started putting everything on

2:11my calendar

2:12I started to feel more relaxed and more confident. I can show you how to do that too.

2:20How do you figure out which time sucking task in your day you need

2:26to stop doing right away.

2:27I think I hear from the audience

2:31stop looking at Facebook [Laughs]

2:35But we'll get to Facebook shortly. There are some traditional ways

2:39that people have used to find out

2:42if there's something in your day that's time sucking. Those traditional ways are

2:46you keep a time journal, you write everything down

2:50that you do during the day. Then you analyze it and

2:53you could figure out what's really wasting your time.

2:56Or you could set up computer timers

3:00and you could figure out "Oh my gosh it takes me a lot longer to do something

3:04than I thought it did." Then you could analyzed that. Or

3:08you could just be really clear on your own reaction when you do something.

3:12I'm pretty sure a lot of people here are thinking "Well

3:16I know what time sucks are because I know how that feels."

3:19Okay so these are all the traditional ways

3:23of finding out if something is a time suck. But there is a different way of

3:27figuring that out

3:28and that's if you used a calendar based method.

3:31You'll find out two things when you do this process:

3:34you'll figure out

3:38that a calendar is a reality

3:41based time view. What I mean by that

3:45is it you can't pretend that something

3:49takes you 60 minutes, when in reality

3:53it takes 90 minutes, if you're

3:56using your calendar in this particular way I'm going to show you today.

3:59There's no invisible reasoning with a calendar based method.

4:05What I mean by that is you can't explain it away you can't say things like,

4:08"Well I really wasn't fully doing the work."

4:12or "I really wasn't working on my A game." and things like that.

4:15So a calendar based method is reality-based

4:19and I'll show you what that is. But sometimes I need to stop for a moment

4:23and clarify what I mean by

4:25calendar based system. Now I want you to

4:28throw out what you think when I say the word "Calendar".

4:33A lot of people think well a calendar is something that holds my appontments

4:38like the dentist

4:39or business appointment and that's it. For this I want you to try to imagine a

4:44different idea

4:46for the rest at this presentation. So whenever I say the word "Calendar"

4:51imagine more of a daily, weekly

4:55time management system,

4:58a space where everything,

5:02everything in your life is notated

5:06on a specific time just like you see in this image here.

5:11Now going back to finding out if something is the big black hole of time

5:16suck for you,

5:17there are some warning signs. There are some

5:20big warning signs. If you feel bad

5:24after spending time online, yeah I can guarantee you

5:28a lot of that was just time suck. Because

5:31you feel bad after spending time looking at a screen and there's something in

5:35there that's sucking the time and

5:36energy out of you. If you're way up past your bedtime,

5:40it's 2 o'clock in the morning and you're still on Pinterest

5:44then this is a big warning sign for you.

5:47If you start finding that people get mad at you for the

5:51weirdest little things

5:52day and I can guarantee that you're staring at a screen too much

5:56and that is sucking the productive time out of you.

5:59Another warning sign is if you're Pay

6:03to Time ratio is way off. What I mean by that

6:07is that if you're getting paid for a $15 dollars an hour to do something

6:12but you really end up doing 3 hours

6:15up for that particular task, because of all the

6:19craziness that goes on with doing that task. If your Pay to Time ratio is way

6:24off, there's something in there that sucking out your time and we need to

6:28address it.

6:29Also if you're spending a tremendous amount of your time

6:32learning skills that you'll never ever

6:36really practically use.

6:39Those of you who this might ring a bell with you if you're into that kind of

6:43person where you love to learn how to do stuff,

6:47but it's sucking up all you productive time, then this is a big warning sign for you.

6:52Also if you are staring at a screen for more than...

6:56really if you're staring at a screen and... I'm including your

7:00mobile screen and this total if you're staring at a screen for more than 6

7:04hours a day,

7:05then there's something that is eating up your time and you're not being productive.

7:09That's why this calendar is going to be so important to you.

7:13Also if you're seeing that you have no momentum in your personal and

7:17professional life,

7:19seriously that means that something is happening in your time

7:24and hopefully this calendar system will help you out.

7:27I'd like to know how many of you just flipped off a few of those. I'm

7:32going to try and take a look at the chat

7:34here to see did anybody a click off any of these warning signs?

7:39That sure did great..

7:43yes yes and yes thank you for everyone for

7:48figuring out your own tech there to make sure things work.

7:51But did anybody click off any of these things because

7:55I'm sure that I'm not the only person

7:58who's had these problems in life.

8:03yeah I know I know it's so hard

8:06Okay so this is what I'm going to show you right now.

8:09I'm going to show you this. Now a

8:12calendar based method

8:15is if you set up a

8:18reasonable amount of time on

8:22your calendar to do something.

8:25Now remember we're not talking about dentist appointments and things like

8:28that right now. We're talking about

8:30a time block where you're going to do a particular task.

8:35So if you put on your calendar a reasonable amount of time

8:39for that task and how that task will help

8:43that you're getting paid for that task for that amount of time.

8:47But then what happens is that

8:50if you spend longer than that time, the cool thing about a calender is you can

8:54adjust these blocks on a calendar and make them bigger

8:59are smaller. So your

9:02block of time that you're doing something you expanded

9:06to match the actual amount of time that you did.

9:11You notice this is an unreasonable man amount of time for the task

9:15and this is a really big heads-up for you.

9:18You really really really need to do the math on this.

9:23If you are putting on your calendar

9:26to do something and it takes a couple hours to do

9:29in your mind, but the actual amount of time doesn't match that,

9:33then the reality is

9:36disconnected. Now the cool thing is

9:39is that your calendar will teach you how long something will take to do,

9:45okay? So if you put a reasonable amount of time in here

9:50and then it takes you twice that amount

9:53then you know through time when you bid for some sort of task that you're doing,

9:58if you have clients,

9:59or if you're just doing a task in your work,

10:03then you know that now you need to set aside a reasonable amount of time

10:07that matches the reality. I hope that makes sense to everybody.

10:11So for example in a calendar based method if you have

10:15this reasonable amount of time to do the task,

10:19but then you have this

10:22researching how to do the task

10:26but you don't know notate it on your calendar?

10:29What you'll begin to find is on your calendar

10:33you will start to book things too close to one another

10:36because he didn't place in your calendar the time it takes to research.

10:41Or the time it takes to learn something.

10:44So going back to this calendar system

10:48as you start to put things on a calendar, which I'm going to show you a

10:53little more of how do that in just a moment,

10:55You'll start to find that these blocks might be bigger

10:59then you think they should be at first. So you

11:02always have to do the math. "Math!" that's my t-shirt of the day.

11:07Another think that you need to do is

11:10you need to find out...

11:14Let's let's just say it this way,

11:19if you organize your calendar

11:23with all the tasks you need to do in a week

11:27everything like all the tasks you need to do in a week, just like you see

11:30in this image here

11:31where I've set aside blocks have time to do something. But then you start to

11:35notice something interesting.

11:37The cool thing about especially Google calendars is you can move

11:41things you can drag and drop things on your calendar interface.

11:45If you find yourself moving something from let's say Tuesday

11:49you moved to Friday, then there's this little thing on Wednesday that you

11:53don't do, you move that to Friday too.

11:55You have this other little tiny thing you moved that to Friday.

12:00Then what happens you end up with this look and it's kind of crazy Friday

12:04from hell the looks like this

12:06where there is no breathing room, there's no space, everything is back to back to back

12:11to back to back, there's so much to do.

12:13Has anybody ever had that experience? where you

12:16move everything down, move everything down, move everything down. I'll do it on Friday..

12:22So the interesting thing about that

12:25is your calendar will tell you

12:29which of these things you really really really need to

12:34outsource, or give to someone else or just stop doing.

12:37Because if you continually move them down on your calendar,

12:42this is a big conversation your calendar is happening with you.

12:46it's a "Okay. Why are you avoiding this?" Or

12:50"Why are you moving this?" You might say "Well it's because I don't know

12:54how to do it."

12:55Or you might say "I don't have the time."

12:59Or "This is going to take longer than I'd set aside." Or

13:02"I don't really want to do it." I mean all of these things

13:06are things that your calendar will tell you,

13:09but you have to put everything on the calendar first.

13:12That's the whole point is if your calendar is full

13:17of the things that you're doing and then you find out which ones are moving,

13:23then the calendar will tell you which of those things are

13:26wishful thinking on your part.

13:28That's why I say a calendar system is a

13:32reality based system.

13:35The thing is about that is you have to use the calendar in this way, that you

13:39have to actually put things

13:41on the calendar. Now the calendar will talk to you

13:45and here's the thing, I had a friend of mine and I told him a few of these

13:50points I'm telling you today. I want to take a moment to take a

13:53break and have you read

13:55what he said about it.

14:06So I hope you're reading that and I'm going to read it back in case for some

14:10reason someone can't see it or they're just listening to this

14:13in audio version. But here's the quote,

14:17"My time tracking and calendar blocking is on hyperdrive

14:21and I am so much more productive. And more importantly

14:25I see where I need to say no, I see where I need to raise rates

14:29to afford to have more free time, I see where I need to delegate more.

14:34I tell me seriously, this is one of those moments in my career that

14:38I will remember as one of the most pivotal."

14:41That's from Jason Wiser and he's a good buddy of mine.

14:45See that's the thing, he just took these couple of little things about

14:50putting

14:50everything on his calendar in time blocks.

14:54He started to notice things and he noticed things very quickly

14:58because the calendar again as reality-based.

15:02Notice that there are some

15:06open spaces on this particular calendar image.

15:09Now I would tell you I used to have 0

15:12open spaces in my life. I mean

15:16I was stressed and I seriously

15:19I talked about it all the time, I talked about giving it up and giving up

15:23writing the books and the teaching and I wanted to go buy a banana farm in Costa Rica.

15:29Well, I still want to do that. [Laughs]

15:32But time was not my

15:35friend. Seriously it was not my friend

15:38I kept saying things "I don't have enough time"

15:41that "Time is not on my side", "Time is running out"

15:45I mean those were the things I was saying to time.

15:48Let's be really clear here about this,

15:51I fully,

15:55fully and firmly have a deep understanding

15:59that everyone is the CEO of their own life.

16:03If you believe that your particular situation

16:06is someone else's fault or is

16:10time's fault, then I want you to especially listen through the next three slides, because

16:15I know without a doubt that you can turn this around

16:19because I did and I have free time now and it's really freaky weird to have

16:23free time and still get everything done.

16:26I have to tell you for someone like me

16:30who filled up space

16:33all the time with lots of things to do,

16:37it can be really weird to have free time.

16:41So let's talk about that for just a minute.

16:44Now a lot of people say that

16:47if I have free time I'm going to the beach, I'm going to chill,

16:52I'm going to read a

16:54book. But when they get that free time, what happens

16:58is that they do this. They work, they work and they work and they work

17:03and they build it. They're working the it, right?

17:06and I am positive the reason people spend their

17:10free time working more instead of hanging out at the beach,

17:14is because they're afraid. They believe they need to keep throwing balls up in the

17:19air

17:19or everything will come crashing down and they are. I don't use this word

17:24lightly, addicted to the drug called

17:28"Got to do it. I got to do this.

17:31I got to do that. I got to.. got to.. got to.. got to..do more." for a hundred different reasons

17:36Somehow people have become drugged by this physical chemistry being revved up,

17:42this adrenaline-fueled business building. I bet

17:45there are some people out there who can relate.

17:49I bet if you say it in the chatroom

17:53there will be people. Now there are also

17:57people who when they get free time..

18:00the whole reason I'm talking about the free-time is that when you start

18:03using a

18:04calendar based system and you start getting the very efficient and organized in

18:09what you do, you

18:10you will get free time. For some of you,

18:13you don't know what to do with it.

18:16Every time I got free time I would spin out of control because

18:21"Oh my gosh, I could go to a movie,

18:24cook a dinner or I can go for a walk." There were so many possibilities.

18:29But what happens a lot of time with people like me

18:32is there's so many possibilities that

18:35you shut down and end up on the sofa

18:38binge-watching some TV show, right?

18:41So this is the thing about a calendar system,

18:45if you have trouble dealing with free time

18:50then you can fix this with the calendar system.

18:53So the way you did this is you create a time block on your calendar

18:59that's called "Free time" and you put it

19:02where you end up having some space in your day.

19:07Inside the description area you actually list

19:11all this cool things that you keep telling yourself you're going to do if you

19:15ever get free time:

19:17like walk 2 miles, bike 2 miles, read that book on Kindle, do a spa time,

19:23or whatever, you put your list in that description.

19:27Then this is the most important part

19:31when you get to that time lock on your calendar

19:34and you open it up you have to be

19:37willing and I'm going to say that word again willing,

19:41to do the next thing on the list. Now I know some of you are thinking

19:46"I have no problem with free-time.

19:48If I get free time, I'm totally okay with what I can do."

19:52Well some of us do have a problem with free time

19:55and this calendar based solution will help people like me tremendously.

19:59So how do you get all this free time? Well most people start with the checklist

20:04and I'm going to have a day here with the checklist. So

20:08how many people out there is still using a checklist, a daily checklist?

20:13You can put that in the chat.

20:16I'm a fan of the checklist, but

20:20the checklist to me is only step 1.

20:24If you stay with just a checklist

20:28I tell you there's so many problems with this and there's so many things you

20:32can do in step 2

20:34that will make a checklist work for you. Now here's the thing

20:38the problem with the checklist, the checklist has several problems.

20:43One is that it's generally a never-ending list.

20:47I like to call it little bunny rabbits because the more you put on the list, the more you think of to put on the list.

20:53If you sit down, seriously you could

20:57have this list go on until you decide to put the pen down.

21:02It's a never-ending list, but here's the thing

21:05one of the biggest problems with the checklist is the frustration for not

21:09completing everything on the list,

21:12right? So you work all freaking day

21:15and you get a check of 2 things. Now for those of you

21:18in a work environment where this is part of your job and there are things you need

21:22to do and you're just working off a task list

21:26I have to tell you what you need to do take this to step 2,

21:30instead of just keeping things on a task list.

21:33It's so frustrating to not get everything done.

21:37But this is the weird thing, the checklist

21:41is not based in time reality

21:44and that's because the things on your list might

21:48actually take days or weeks to complete.

21:52But because it's on just this one tiny little line,

21:55it looks like it should take an equal amount of time

21:58as the thing before it and after it, right? They are

22:02equal in their value but not in reality.

22:05That's a big problem with the checklist.

22:09The other thing this a problem with the check is it's a random list.

22:12It's whatever your brain throws out there that you need to do.

22:16Then you have to go back and prioritize it,

22:19you have to sort through it, you have to move it and it's a lot of work

22:23working with the checklist.

22:24That's again a very big problem. Here's a big one for me.

22:28I'm sure other people have this, that it's

22:31easy to ignore this checklist or forget it,

22:35only to find it 2 days later and realize that

22:39nothing on that list was completed.

22:42I'm positive I'm not the only one in this category

22:46Here's the thing, step 1:

22:50if you're still making a checklist, is to make the list.

22:53Step 2 is you take this checklist

22:57and now you're going to put it physically

23:01on a calendar. You're going to take each one of those lines

23:06on that checklist and physically put it on

23:09an actual time

23:12during the day. Now a lot of times when people

23:16do this they take their checklist and they put it on a physical time

23:20during the day, it's a big fat reality check.

23:24Because honestly if you do this and you put

23:27everything on your checklist, you will find

23:30that it does not fit into one day.

23:35You would have to be working till midnight sometimes to get things done on

23:39that checklist.

23:40So than you think "Okay well I can move this over to the next day, move this over

23:45to the next day, move this over to next week."

23:48That's the cool part about the calendar based thing is you put

23:53everything in

23:54and then you have this big reality check there's not

23:57enough physical time in my day to do everything on the list.

24:01So where do I move this stuff?

24:05if you do that you'll start to see how the checklist is really only

24:10Step 1.

24:12Now I have to tell you I am fully a member

24:16of the superwoman club and I

24:19think about this now, I truly used to think I could do everything

24:23in a day, somehow bending time to my will

24:26that was like my superpower, but

24:30if I did that and I really pushed myself by God I am going to check all those

24:35stupid things off.

24:36I was more stressed than ever and I was not very good CEO of my

24:41own life by doing that process.

24:44So what do you do then? Well there's really

24:47really no magic to this. To get more free time

24:51you need to put everything on your calendar

24:54and I mean everything. That's

24:57a first step, right? You need to see what you've created for yourself.

25:02You need to have that reality check session with yourself

25:05and see what you've done here. You need to decide which things are important and

25:10which things are not.

25:11There are ways to do that by watching your calendar and seeing how it talks to you.

25:16You can listen to your calendar and is it telling you you've taken on too many

25:21projects?

25:22If you're working at an office and people have given you lots of project to do

25:27and it's just on a task list, it might seem as if

25:31you could complete those pretty quickly. But if you take those things on your list

25:35and put them on the calendar with the correct amount of

25:40time it's going to take to complete that task,

25:43then you'll notice that the checklist could take months to complete.

25:48So if you're a solo entrepreneur

25:51and you've taken on 15 clients and you have to do

25:55all their Facebook postings, Twitter, LinkedIn and all their

25:59YouTube

25:59and you start to put the amount of time that it actually takes to do that

26:03on your calendar, you might find that you've got 5 , 10, 15

26:07too many clients. Or else

26:10you're going to have to develop your own team, it'll become very clear when you

26:15use this calendar based system.

26:18Have you taken on tasks you're not skilled to do? Yeah,

26:21when you put everything on our calendar, you start moving things over. "I'm not

26:25doing that till Friday." Like I said you end up with

26:28that Friday from hell,

26:29it becomes very clear that you need to outsource that.

26:34The calendar absolutely tells you

26:38that. Now I want everybody to take a deep breath right now

26:43because I'm going to talk about something that might

26:47get people a little upset, but here we go.

26:51I want everyone to count your open tabs right now.

26:55Yes you, count how many open browser tabs you have right now.

27:00It might take a minute, but go ahead and count them out.

27:05I wanted to count them out because we're going to go through this

27:08exercise, okay? and I want you to think about this

27:12every tabby you open needs a little bit if your brain

27:19to remember why it's there in the first place

27:23so if you open were man into and then three taps like that

27:28in there are three bit to be your mental capacity

27:31it's now on dedicated to remembering about goes to reach your app's

27:36it's sort of like a background system running

27:39seriously it's like a bad ground system and it's not necessarily conscious but

27:44you know sort of that deeper unconscious surnames subconscious layer

27:48oh I have all these tabs I have to do this I have to do this I have to do this

27:52and

27:52to get this said now you've got

27:55I love this brain dedication to this

27:59so every open tab hold a little bit

28:02your brain hostage until the cabins

28:06you can K

28:09so when I talk to people about time management

28:12where the big things for me isn't that

28:16time also has to include

28:19how you're managing your tabs up on your browser

28:24everybody have a number DF numbers I CEO

28:27only 16 huh and I know

28:30okay well I'm going to keep your number in mind here's what we go here

28:34alright count your open tabs

28:38sure you're ready you have 1 through 5

28:41then I consider you still focused

28:44on a singular project and that

28:47things are finding your tab world in your okay

28:50that you have six to 10 tabs open the your brain is starting to slide in this

28:56turning to dedicate more space to keeping these tabs open

28:59which will cut down your productivity and which will increase your stress

29:04K. If you have 11 to 20

29:07open, honestly this is really too many is too many

29:10it will take up too much of your brain to remember what's going on there.

29:1421 to 30: oh my gosh!

29:18Okay if you have 21 to 30 has you bring to you right now,

29:22I can tell you right now if you have 21 to 30 tabs open

29:26you were feeling overwhelmed I can /url this guarantee it.

29:30All right and if you have over 30: oh my gosh!

29:33seriously you just need to close that go home seriously

29:37disclosed that a now here's here's a day

29:42about these open tabs okay is a really

29:46easy solution to this and i know i love you start net

29:49let's turn to close a marina but it's really easy solution to this

29:52if you using a calendar bassist am and the solution

29:55is that if you let your calendar guy jerk activity

30:00in the only tabs ok then are there once it have to do with the task at hand

30:07and when the task in block is over he discloses caps

30:12right so if you have a Taser block a

30:15doing a particular project it involves

30:18let's just say here on Facebook could speed on LinkedIn

30:22just for an example then does taps to the open

30:25and then you do that process and then you can just go ahead and

30:29the in that time by close is now

30:32now what happens is downloaded times people will be doing the project

30:37and they've got Facebook Linkedin and HootSuite open and then they can it get

30:41distracted

30:42and then what happens is it they start looking to do it

30:46video in this article in its that may go down the rabbit hole

30:49and they don't stay focused so if you watch the number of tabs in your browser

30:54and you

30:55you realize what this means now you'll start to notice sooner

30:59the is starting to turn set to turn away

31:02and so that's why does it is Tam process because it will stop

31:06an activity all-star a habitual way

31:10doing things online it is sexy your time

31:14so but you have to do this you let your calendar guide directivity in the

31:18only taps up there are the ones that have to do with the task at hand

31:22and I'm telling you if you do this the brain

31:25overwhelm will immediately like not

31:28immediately like not like denounced speaking after tad

31:34we want to talk about these two things here

31:37Facebook and email now here's the deal

31:42a lot of people have facebook in the email open all the time

31:46and the only reason you should have facebook open all the time

31:50is if you have clients in need to manage their accounts on Facebook but

31:53even with that you really need to have alerts and notifications set up for that

31:58and not necessarily have Facebook physically

32:02ok then all the time just just close it

32:05just consider and I'm not gonna die deep in the email because I think there's

32:10some really wonderful programs and strategies out there for managing your

32:13email

32:14and in general what you need to have a system in place that works for your

32:18particular situations

32:19and I know that some people day only check the email three times a day

32:24and I highly recommend that first thing in the morning

32:27at lunch and then in the afternoon after about three thirty four clutch

32:32and I bet you know there's some people email like in the middle of the day

32:36and you don't ever hear back from them until after 3:30

32:40and you'll know that that's why because it could in

32:43email system into place to help manage the

32:47overwhelm and I highly recommend least doing

32:50that so just close at hand and only open it

32:54during those three time slots now

32:57you know I've been talking about you know this time system management program

33:01they've been

33:02on working on and they're just six rules

33:05for managing your time inside at the calendar and you can do this right now

33:09whether or not you

33:10get you know become a member outside my career not just did the six rules

33:14okay number one could and everything on the calendar

33:18everything just everything gets picked each other way to do that in the latter

33:22cases but to start putting everything on calendar

33:25and then here's the real number two no overlapping

33:29if you put something down don't schedule something that a relapse it

33:34you have to look at your calendar and find it empty space to

33:37hold that think and be realistic about the time

33:42again it to you put something on your calendar the takes three hours

33:47and then you have something else it takes three hours but you only have 5

33:51hours to do these two projects the need to think about

33:54because you do rule number two

33:58in it goes into six hours you're done

34:01plus a new word you're over an hour so it's a big wake-up call when you

34:05take on business and then see that you don't have the time to do it

34:09so again the reading on the calendar know everything

34:12and then the third row is you can't decide if you're going to have

34:16blocks of time are individual that

34:20and when I mean by that is let's say you have 3d people you have to call

34:24right you can either put in a block the time that says

34:28on right time to call these people

34:31in inside the description area but the name to the phone numbers at the people

34:35you're going to call

34:36that would be at time block or you can put

34:39their name in their phone number as in individual

34:42Advent on the calendar now in this case

34:47depending on your particular situation you might choose one of these options

34:52on the nice thing about the individual event

34:55is if you don't reach when it is people you can just

34:58drag added it to the next day in Trenton again

35:02so that's something to think about either a block

35:06for individual it and then always set a reminder this is a key ingredient to my

35:11particular system

35:12is setting at reminder I have a 10 minute reminder

35:15before each new block in my calendar starts

35:19and that sort of like lose me into I'll shoot well

35:22obviously did not organized enough time for this were

35:26you know up in nineteen completeness in 10 minutes because my next thing starts

35:31arm I know that there's some pretty high level CEO's its and pretty in major

35:36companies

35:36his views a counter Bay system and Bay

35:40always put in a half an hour buffer time between

35:43everything that they do and their reasons for that is it things

35:47Red Rover little bit external early but group no

35:51be like that but for time to let things sink

35:55Ian from the last thing that they attended

35:59said you might want to think about is you organize your time

36:02is not just put things back to back to back to back is to you

36:06and there's a buffer times where there's nothing on your calendar

36:10and then the other a rule in my system is to do a weekly review

36:14how me and my sister doing this things really start to change

36:18because is your day working to your week you might be adding things to your

36:22calendar for next weekend then

36:24it on Sunday night you sit down and just review your calendar for the upcoming

36:28week

36:29six in the place where there's overlaps delete things that really don't need to

36:33be done

36:34rearrange things according to when your brain works better

36:38and you certainly make everything nice in the in organized I tell you

36:42your sleep good on Sunday night because then things are

36:45several know things have a place to get done

36:50and as long as you do the things your calendar tells you to do

36:54at the time you want to do date you can't feel

36:58relaxed because in three things going it done

37:01and it's so nice to be able to just let on thank you now

37:06knowing that your calendar has your back and really that's

37:10the six rules like that and this

37:13this system then I had is call time bliss

37:16dot me using Google calendars and I developed this starting back

37:21in 2010 when I really thought I was going crazy

37:25and I needed to develop this and this is how it evolved in this is what it is now

37:30and there are some wonderful things and I in this program I just can't take a

37:35few minutes and explain how it works

37:37desist enhance so remain categories

37:41there's where and teach you how to use assist and in all the calendar skills &

37:47how to expand things and the cool thing is is stated

37:50in this particular section I even show you how to take

37:55in mind map know I know I didn't mention my maps in the air but I do in this

37:59program

38:00and that is it a lot of people instead of a check list eight think

38:03in terms of my nap in a sure out these incredible flow charts it's how things

38:08go

38:10well that's great but that again I consider a step 1

38:14and says step to you is actually put their on a calendar said the

38:18everything gets done in the way that you want to get done

38:22in time and that you can again not be stressed about it

38:26in fact my entire system

38:29and creating this product I use dist

38:33particular process so I show you how to do that to take something from a mind

38:37map

38:37and place it on the calendar and that's in this particular program

38:41and then the other thing that I have is dis on

38:45view where I turn on their screen sharing you just watch me do things that

38:50how I do things in my personal calendar so you see me do a weekly review

38:54you see all the things I do with my email that put things on the calendar

38:58you'll see me notice patterns that I know I have about myself

39:03and how that works and so I

39:06I definitely on like to show that when

39:10because i think is learn more when you do it that way and also

39:14the morning teaches system the more I realized that dined really needed the

39:18coaching session

39:19I really need to have in

39:22that firm you know really important part in it

39:27because the thing is is that people say oh yeah put things on the calendar when

39:31I noticed is that they would start to do it in eight hits some kind of resistance

39:35and so I decided put in the coaching aspect to this program

39:39but when people hit those blocks and when you need is boxed

39:43you know all the sudden the counter programming is like on errand run to do

39:47that anymore

39:48because here running into something on

39:51it might be a subtle form of procrastination

39:54it might be so. for have not valuing your

39:58own on ability to manage your own life there's

40:02all sorts of things that go into this this part I have

40:05this system the coaching part and so it's in these little

40:109 a little blocks in everything's in there and the cooking about this program

40:13is that I have

40:15on the cutting part 2 like this little audio podcast that can really cool I

40:19really

40:20I'm really enjoy doing them in their confronts and then the rest the program

40:23is all about

40:25video and video tutorials and

40:28arm said there's a really easy to do they start here and if you click

40:32any of these videos they pop open to lightbox you can

40:36see this and you can if you took full screen on your computer or on your phone

40:39which Israel chemical

40:41and then each section firm has and members

40:44only on comment section for tuning

40:48so there's no need for like a Facebook group for GPS community it's all

40:52self-contained right inside the system

40:56so here's a cool thing and I know I've been talking so much I want to answer

41:00questions and so let me just get through this last

41:02I think here and then I'll go back and answer questions for you

41:06and that is it that the whole time list system using Google Calendar

41:10ok very important point I he is

41:13I created the system using Google Calendar because honestly I'm

41:16its kinda Google thing girl now you can use this system

41:20with in a calendar system as long as it has the function said I talk about in

41:25this program

41:26you will have to do a little translating if you're not using Google Calendar

41:31but it can be done so don't feel like the Google Calendar bit

41:36are should hold you up I'm you can ask those questions inside the group I can

41:40help you

41:41help you through all that but just a review are timeless

41:45got me are has a lifetime access I'm not closing this up after Monti that

41:49lifetime access to this

41:51and even if I double and triple the amount content in there you still get

41:56I love that also debt this is

41:59has membership only conversation inside so if you have

42:03you not think you wanna keep private inside this crypt you're very welcome to

42:07do that

42:08also you have full access to everything right away

42:11I'm not dripping anything out everything is right there ready for you to go

42:15I have a 30-day money-back guarantee and

42:19perhaps things in you have the potential to change your life

42:22truly potential change your life if you're willing to take this step with me

42:27so it's really very cool

42:29I have it set 147 and

42:32on this page somewhere there should be a big button that says you know let's get

42:37started

42:37I'm really hope you decide to get started and the EU

42:41on fully engage in becoming CEO of your own life

42:46so yeah I got done in 45 minutes so let's take some questions and

42:51since yes and the replay to see you know people irk West asking about the replay

42:55as soon as I close this up to replace available that's the cool thing about

42:59this

43:00and if you want to know the system, I'm using I'm using the webinar Jan

43:04but webinar Jan uses G Plus hangouts so

43:07that's why the replay is available right away

43:11said there you go alright so

43:14let's let's let's look and see if I have any questions

43:19if you ask a question like a while ago and I didn't answer can you just re

43:24ask it and that way it'll put it at the top at the chat

43:27and then I can answer it alright so let's see

43:32yes on its okay replace going to be available as soon as I cuz it's up

43:36and also on timebliss.me

43:40you will find pretty much my entire presentation

43:44i win in their last night and put my almost my entire presentation on their

43:48so you can go through it not text-based if you like to beat

43:52stand there you go r8 any questions here

43:57alright are

44:01Nazi set aside time

44:04after the meeting to work on the meeting action items were gone

44:07oh yeah you know it's really very interesting how

44:10hey maybe I should ask this question here how many people here

44:16are solo entrepreneurs and how many people are here because they work in an

44:20office in their part of the team

44:22you can either put some lower team in the chat now can get an idea

44:28on a good question how specific should we get

44:32sometimes until they got my calendar that's a very good question

44:36and they're cheap things you can do with that in the title

44:39and just everybody understands the vocabulary

44:42on Google Calendar when you put something on the calendar the college an

44:46event

44:47alright so that it's not like you know a birthday

44:50event it's just that's the term the years so when you put an event on your

44:54calendar

44:55on the title you have

44:58room to put as much as you want sent you can put

45:02you now in the sentences 3456 sentences in the title

45:07especially if that time block is more than

45:10our and then of it text will show up on the calendar

45:15or you can title it on things

45:19you know very generic in the description you add all of that information

45:24on you have to come to know how your brain works in how you want to customize

45:28your character that way

45:31alright what else do we have here does it hurt you

45:35also use a time tracking tool well if you use your calendar

45:40and you happy pounder up and to you

45:44are on adjusting your calendar

45:47as you do something dan your calendar and it is a timer

45:52so for example if I have on my calendar

45:55a one hour block to do something and

45:58and arm I have I I do the thing

46:02and whatever it is the task it is and I go to the calendar and I noticed that

46:07it's a half an hour passed the time and then I had scheduled for each

46:10all you have to do is cool that little

46:13am box the block event lock down to match

46:18the amount any actually took and if you have time reset

46:22you will you will find that your next event

46:27watch you you into how much time you take each anyway there is a way to use a

46:31calendar

46:31as your timer hope that a answers that

46:36and let's say seller summer team for work solo solo

46:40team yeah I see everybody there that's great

46:44said let's see if I can find any other questions I can answer real quick

46:49how do you deal with people saying you on business email topic city don't

46:54really need to see each

46:56this is a big time set for me in reading emails that do not require

46:59include our response for me and these represent fifty percent by

47:04emails actually it's a very interesting thing that on

47:07a lot of people who work with the team day stop

47:11you seeing email for their team and they'll use something like asana

47:15or on tell you something like start i think is what it is

47:19Michael Hyatt just dad blog post about it

47:22and so what happens in and Michael do post you can go look it up

47:26he said that he did a little on research and that

47:29eighty-five percent of his email was from his team

47:33and so he took all love that conversation inside a sister

47:38and I think it was called star could remember correctly

47:41you can go look it up on his blockbuster maybe somebody can find it real quick

47:45and so what that does is it frees up your email and then that way

47:48you can go into your system and see which things you actually need to look

47:53at

47:54also your team needs to know how to use CC properly

47:58and also in the subject line hurt

48:01who needs to respond so for example

48:05if you have a team email and in the subject line you have

48:09arm next project list

48:12on dash on Sally Jo and

48:17stand need to reply all right said that

48:20it's very clear in the subject line who really needs to see that

48:24a lot of people use that kinda system in there email hope that helps.

48:28All right let's see what else do we have here, any other questions?

48:35great great well everybody

48:39really and truly I can't talk about this

48:42for effort on but the time is

48:46helped and I really need to on

48:49closes up and take a break

48:52and I hope you got something I know this and that you can start using some of

48:56these tips right away

48:57If you're ready to go ahead and

49:00start the program you should see it right there which is timeless using

49:05Google calendars get started at the bottom of this

49:08chat box if you don't you can just go to www.timebliss.me and read through it

49:13and click the red button to get started and as always.

49:16I am totally available to anyone on any social account

49:21on Twitter, Facebook, LinkedIn, anywhere,

49:24just go ahead and ask your question and I'm very happy to help!

49:28Thank you very much for attending!