시간관리의 결정판! 꽉찬 구글 캘린더 시간표를 이용해서 시간낭비 없이 집중하는 방법 (동영상 포함)

시간관리의 결정판! 꽉찬 구글 캘린더 시간표를 이용해서 시간낭비 없이 집중하는 방법 (동영상 포함)

최근, 졸업이 몇 달 남지 않은 상황에, 논문 스트레스가 극심해져서 집중력이 너무 흐려지고 진도가 나가지 않는 문제가 계속 반복됐다.

꼭 해결방법을 찾아야 했다.

어떻게 하면 대부분의 시간을 연구에 집중할 수 있을까?

어떻게 하면 밀려드는 잡생각을 물리치고 연구에 집중할 수 있을까? 

무작정 윈키아 플래어에 할일들을 손으로 적고 그렸다. 

그런데 손으로 작성하는 플래너는 쓰는 맛이 분명 있지만, 한계가 있었다. 유연한 시간 계획을 세울 수 없었고 계획을 위한 계획, 즉 플래너를 작성하는 시간이 나를 먹는 것 같은 그런 느낌이었다.

구글 캘린더로 계획을 세웠다.

이것도 뭔가 허전한 느낌이 들었다. 컴퓨터로 컨트롤 하다보니 잠시만 다른 생각이 나도 그 정보를 찾아보는 나를 발견하게 됐고, 또 링크타고 흘러가서 또다른 정보를 보다 어느새 그 주제로 블로그 글을 쓰고 하루하루하루...

Offline 윈키아 플래너와 Online구글캘린더가 짬뽕이 됐다. 

이것도 저것도 아닌 더 복잡해진 그런 상황. 벌려놓은 일이 많아서일까? 아이디어가 넘치는 것일까? 계속 밀려드는 단어와 주제들을 적지 않으면 머리가 복잡해져 집중이 되지 않는데다 Inbox가 분산되서 혼란스러웠다. 응가하고 덜 닦은 딱 그느낌.

그래서, 눈 딱 감고 10년동안 경험한 플래닝 철학을 나만의 방식으로 녹여냈다.

1. 내가 추구하는 기본적인 방식은 GTD 다. 밀려드는 정보를 Inbox에 일괄수집하면서 빨리 처리해버리고 적소에 배치한다.

2. 손으로 쓰는 순발력과 스케치과정에서 나오는 창의적인 브레인스토밍도 꼭 필요하다.

3. 기록하고 분류하는 것은 에버노트를 따라올 것이 없다. (현재까지는)

4. 최고로 집중하는 방법은 Pomodoro기반으로 일하는 것. 25분 일하고 5분 쉰다.

결국 나만의 방식을 이렇게 단순화된 단어들로 정리하는데 까지 왔다.

0.수집 Gtask, 손수첩

1.액션 Pomotodo

2.리뷰 Evernote

3.계획 Google Calendar

이것을 다시 풀어서 쓰게 되면,

1. 밀려드는 생각은 즉 가까이 있는 도구에 일단 기록하고 그냥 잊어버린다. 3분내로 할 수 있다면 얼른 하고 줄긋는다.

3. 매일 저녁 그날 모인 정보들을 에버노트에 모르고 배분한다.

4. 그리고 그 다음날 계획을 구글 캘린더에 기록한다.

Pomotodo 어플 혹은 웹사이트에서 Pomodoro 방식으로 업무에 집중해서 실행한다.

완벽해보였다. 그런데 실행하는 과정에서 2% 부족했었다. 그리고 오늘 그 방법을 찾아버렸다. 내일 부터는 꽉 찬 하루를 보낼 생각에 기분이 좋아서 잠이 오지 않을 정도로 좋다.

나는 구글 캘린더를 제대로 사용하는 방법을 몰랐던 것이다.

이 깨달음을 제공해주신 화룡점정 강의를 여기 공개한다.

요약하면,

실제 소요시간과 실행시간이 기록된 달력 기반 방식으로 매일을 계획하라.

즉, 달력 기반 방식에 모든것을 의지한다.

달력이 당신에게 해야 할일을 말해주게 만들어라

시간을 기반으로 한 체크리스트가 필요하다!

구글 캘린더에 매일매일 시간별 체크리스트를 배분해 놓는다.

우리는 Check List를 만들지만 단순한 글자 몇줄만으로는 의미가 없다. 메모만 해 놓은 체크리스트는 잊어버리기 쉽고, 끝나지 않는 리스트에 불과하다. 리스트로만 남은 체크리스트는 곧 모두 체크하지 않을 확률이 높기 때문에 더욱 부정적인 영향을 준다.

모든 것을 캘린더에 올려 놓는다. 

그 다음 그 달력 기반으로 중요한 것이 뭔지 결정한다. 즉 달력이 말하는 것을 경청한다.

지금 인터넷 브라우저에 탭이 몇개 열려 있는지 보라.

각 탭은 우리의 두뇌의 공간을 차지한다. 그리고 그 모든 탭들을 다시 봐야한다는 의무감을 부여한다.

즉 한가지 일을 할 때는 한 개 주제의 탭만 열어 놓는다.

6가지 철칙

1. 모든 것을 달력에 표기한다.

2. 각각 이벤트가 중복되지 않게 한다.

3. 이벤트에 적힌것 기반으로 결정한다.

4. 10분전에 알람이 울리게 리마인더기능을 설정한다.

5. 매주 리뷰한다.

6. 모바일폰과 싱크한다.

굿... 바로 이거다.

내가 일부 체크리스트를 만들고 구글 캘린더에 채워넣으면서 구멍 뻥뻥 뚫린 캘린더로 시도해오던 방식을 완전 캘린더를 꽉 채운다는 컨셉으로 자기만의 로직을 만드신 것 같다.

내가 내 삶의 CEO가 아닐때의 시간낭비 유형에 대해 말하는데 흠칫했다. 이 중 몇가지에 해당하기 때문이다.

온라인에서 시간낭비하고 기분이 찜찜하다.

잠자는 시간을 항상 넘긴다.

사용하지 않을 기술을 배우는 것에 집착한다.

개인적 그리고 전문적삶에 모멘텀이 없다.

당장 실천해야겠다.

그리고 강의녹화용으로 Webinar Jan 그리고 G plus hanouts 를 사용해서 강의를 기록했다고 하는데 이거 관련 정보도 찾아봐야겠다. 기록 기록 기록.

시간이 없으신 분들을 위해 풀 스크립트!

0:00So here we go alright. 0:03My name is Phyllis Khare and today I want to show you some practical 0:07and powerful calendar based time management strategies. I know 0:11that's not a very sexy title. 0:13I tried to think of something a little pithier, but I just couldn't 0:17and by the time he had my name in a lake it doesn't fit into a tweet. 0:21I can hopefully explain exactly what this all means through the 0:26presentation. Again if you are tweeting, please use the hash tag #timeblissme 0:30and use my username and make sure you spell it correctly. 0:33Well yes let's get to it. So today 0:37you're going to learn a few things and one thing is you going to figure out 0:41how to find out which time sucking task in your day 0:46you need to stop doing right away. I can show you had to do this very easily. 0:51I'm also going to show you how to notice what things you're doing 0:56based on wishful thinking and how to stop that. 0:59I'm also going to show you how to find more free time 1:02than you knew you could. Honestly a lot of people say no way 1:06I don't have any free time I just work around-the-clock until I drop into bed. 1:10Well I used to be that way too and I'm here to tell you that you can have free 1:14time and I'm going to show you how to do that. 1:16I'm also going to show you how you can 1:20figure out which tasks in your day need to be 1:24outsourced in order to be successful and keep your momentum in your business. 1:28I'm here to tell you that I used to think I could do everything. 1:32Honestly 1:36I wish I had started outsourcing some of the things that I do my business a long 1:40time ago. 1:42But I can show you how you figure out which 1:45things are the ones you need to outsource. It's so clear when you use a 1:48calendar program 1:49I'm also going to show you today the big one 1:53which is how to feel relaxed and confident 1:57that everything is getting done. 2:00I don't know about you, but I used to go to bed at night thinking 2:03"Oh my god, oh my god, I don't know if I can 2:07remember everything I need to do." Once I started putting everything on 2:11my calendar 2:12I started to feel more relaxed and more confident. I can show you how to do that too. 2:20How do you figure out which time sucking task in your day you need 2:26to stop doing right away. 2:27I think I hear from the audience 2:31stop looking at Facebook [Laughs] 2:35But we'll get to Facebook shortly. There are some traditional ways 2:39that people have used to find out 2:42if there's something in your day that's time sucking. Those traditional ways are 2:46you keep a time journal, you write everything down 2:50that you do during the day. Then you analyze it and 2:53you could figure out what's really wasting your time. 2:56Or you could set up computer timers 3:00and you could figure out "Oh my gosh it takes me a lot longer to do something 3:04than I thought it did." Then you could analyzed that. Or 3:08you could just be really clear on your own reaction when you do something. 3:12I'm pretty sure a lot of people here are thinking "Well 3:16I know what time sucks are because I know how that feels." 3:19Okay so these are all the traditional ways 3:23of finding out if something is a time suck. But there is a different way of 3:27figuring that out 3:28and that's if you used a calendar based method. 3:31You'll find out two things when you do this process: 3:34you'll figure out 3:38that a calendar is a reality 3:41based time view. What I mean by that 3:45is it you can't pretend that something 3:49takes you 60 minutes, when in reality 3:53it takes 90 minutes, if you're 3:56using your calendar in this particular way I'm going to show you today. 3:59There's no invisible reasoning with a calendar based method. 4:05What I mean by that is you can't explain it away you can't say things like, 4:08"Well I really wasn't fully doing the work." 4:12or "I really wasn't working on my A game." and things like that. 4:15So a calendar based method is reality-based 4:19and I'll show you what that is. But sometimes I need to stop for a moment 4:23and clarify what I mean by 4:25calendar based system. Now I want you to 4:28throw out what you think when I say the word "Calendar". 4:33A lot of people think well a calendar is something that holds my appontments 4:38like the dentist 4:39or business appointment and that's it. For this I want you to try to imagine a 4:44different idea 4:46for the rest at this presentation. So whenever I say the word "Calendar" 4:51imagine more of a daily, weekly 4:55time management system, 4:58a space where everything, 5:02everything in your life is notated 5:06on a specific time just like you see in this image here. 5:11Now going back to finding out if something is the big black hole of time 5:16suck for you, 5:17there are some warning signs. There are some 5:20big warning signs. If you feel bad 5:24after spending time online, yeah I can guarantee you 5:28a lot of that was just time suck. Because 5:31you feel bad after spending time looking at a screen and there's something in 5:35there that's sucking the time and 5:36energy out of you. If you're way up past your bedtime, 5:40it's 2 o'clock in the morning and you're still on Pinterest 5:44then this is a big warning sign for you. 5:47If you start finding that people get mad at you for the 5:51weirdest little things 5:52day and I can guarantee that you're staring at a screen too much 5:56and that is sucking the productive time out of you. 5:59Another warning sign is if you're Pay 6:03to Time ratio is way off. What I mean by that 6:07is that if you're getting paid for a $15 dollars an hour to do something 6:12but you really end up doing 3 hours 6:15up for that particular task, because of all the 6:19craziness that goes on with doing that task. If your Pay to Time ratio is way 6:24off, there's something in there that sucking out your time and we need to 6:28address it. 6:29Also if you're spending a tremendous amount of your time 6:32learning skills that you'll never ever 6:36really practically use. 6:39Those of you who this might ring a bell with you if you're into that kind of 6:43person where you love to learn how to do stuff, 6:47but it's sucking up all you productive time, then this is a big warning sign for you. 6:52Also if you are staring at a screen for more than... 6:56really if you're staring at a screen and... I'm including your 7:00mobile screen and this total if you're staring at a screen for more than 6 7:04hours a day, 7:05then there's something that is eating up your time and you're not being productive. 7:09That's why this calendar is going to be so important to you. 7:13Also if you're seeing that you have no momentum in your personal and 7:17professional life, 7:19seriously that means that something is happening in your time 7:24and hopefully this calendar system will help you out. 7:27I'd like to know how many of you just flipped off a few of those. I'm 7:32going to try and take a look at the chat 7:34here to see did anybody a click off any of these warning signs? 7:39That sure did great.. 7:43yes yes and yes thank you for everyone for 7:48figuring out your own tech there to make sure things work. 7:51But did anybody click off any of these things because 7:55I'm sure that I'm not the only person 7:58who's had these problems in life. 8:03yeah I know I know it's so hard 8:06Okay so this is what I'm going to show you right now. 8:09I'm going to show you this. Now a 8:12calendar based method 8:15is if you set up a 8:18reasonable amount of time on 8:22your calendar to do something. 8:25Now remember we're not talking about dentist appointments and things like 8:28that right now. We're talking about 8:30a time block where you're going to do a particular task. 8:35So if you put on your calendar a reasonable amount of time 8:39for that task and how that task will help 8:43that you're getting paid for that task for that amount of time. 8:47But then what happens is that 8:50if you spend longer than that time, the cool thing about a calender is you can 8:54adjust these blocks on a calendar and make them bigger 8:59are smaller. So your 9:02block of time that you're doing something you expanded 9:06to match the actual amount of time that you did. 9:11You notice this is an unreasonable man amount of time for the task 9:15and this is a really big heads-up for you. 9:18You really really really need to do the math on this. 9:23If you are putting on your calendar 9:26to do something and it takes a couple hours to do 9:29in your mind, but the actual amount of time doesn't match that, 9:33then the reality is 9:36disconnected. Now the cool thing is 9:39is that your calendar will teach you how long something will take to do, 9:45okay? So if you put a reasonable amount of time in here 9:50and then it takes you twice that amount 9:53then you know through time when you bid for some sort of task that you're doing, 9:58if you have clients, 9:59or if you're just doing a task in your work, 10:03then you know that now you need to set aside a reasonable amount of time 10:07that matches the reality. I hope that makes sense to everybody. 10:11So for example in a calendar based method if you have 10:15this reasonable amount of time to do the task, 10:19but then you have this 10:22researching how to do the task 10:26but you don't know notate it on your calendar? 10:29What you'll begin to find is on your calendar 10:33you will start to book things too close to one another 10:36because he didn't place in your calendar the time it takes to research. 10:41Or the time it takes to learn something. 10:44So going back to this calendar system 10:48as you start to put things on a calendar, which I'm going to show you a 10:53little more of how do that in just a moment, 10:55You'll start to find that these blocks might be bigger 10:59then you think they should be at first. So you 11:02always have to do the math. "Math!" that's my t-shirt of the day. 11:07Another think that you need to do is 11:10you need to find out... 11:14Let's let's just say it this way, 11:19if you organize your calendar 11:23with all the tasks you need to do in a week 11:27everything like all the tasks you need to do in a week, just like you see 11:30in this image here 11:31where I've set aside blocks have time to do something. But then you start to 11:35notice something interesting. 11:37The cool thing about especially Google calendars is you can move 11:41things you can drag and drop things on your calendar interface. 11:45If you find yourself moving something from let's say Tuesday 11:49you moved to Friday, then there's this little thing on Wednesday that you 11:53don't do, you move that to Friday too. 11:55You have this other little tiny thing you moved that to Friday. 12:00Then what happens you end up with this look and it's kind of crazy Friday 12:04from hell the looks like this 12:06where there is no breathing room, there's no space, everything is back to back to back 12:11to back to back, there's so much to do. 12:13Has anybody ever had that experience? where you 12:16move everything down, move everything down, move everything down. I'll do it on Friday.. 12:22So the interesting thing about that 12:25is your calendar will tell you 12:29which of these things you really really really need to 12:34outsource, or give to someone else or just stop doing. 12:37Because if you continually move them down on your calendar, 12:42this is a big conversation your calendar is happening with you. 12:46it's a "Okay. Why are you avoiding this?" Or 12:50"Why are you moving this?" You might say "Well it's because I don't know 12:54how to do it." 12:55Or you might say "I don't have the time." 12:59Or "This is going to take longer than I'd set aside." Or 13:02"I don't really want to do it." I mean all of these things 13:06are things that your calendar will tell you, 13:09but you have to put everything on the calendar first. 13:12That's the whole point is if your calendar is full 13:17of the things that you're doing and then you find out which ones are moving, 13:23then the calendar will tell you which of those things are 13:26wishful thinking on your part. 13:28That's why I say a calendar system is a 13:32reality based system. 13:35The thing is about that is you have to use the calendar in this way, that you 13:39have to actually put things 13:41on the calendar. Now the calendar will talk to you 13:45and here's the thing, I had a friend of mine and I told him a few of these 13:50points I'm telling you today. I want to take a moment to take a 13:53break and have you read 13:55what he said about it. 14:06So I hope you're reading that and I'm going to read it back in case for some 14:10reason someone can't see it or they're just listening to this 14:13in audio version. But here's the quote, 14:17"My time tracking and calendar blocking is on hyperdrive 14:21and I am so much more productive. And more importantly 14:25I see where I need to say no, I see where I need to raise rates 14:29to afford to have more free time, I see where I need to delegate more. 14:34I tell me seriously, this is one of those moments in my career that 14:38I will remember as one of the most pivotal." 14:41That's from Jason Wiser and he's a good buddy of mine. 14:45See that's the thing, he just took these couple of little things about 14:50putting 14:50everything on his calendar in time blocks. 14:54He started to notice things and he noticed things very quickly 14:58because the calendar again as reality-based. 15:02Notice that there are some 15:06open spaces on this particular calendar image. 15:09Now I would tell you I used to have 0 15:12open spaces in my life. I mean 15:16I was stressed and I seriously 15:19I talked about it all the time, I talked about giving it up and giving up 15:23writing the books and the teaching and I wanted to go buy a banana farm in Costa Rica. 15:29Well, I still want to do that. [Laughs] 15:32But time was not my 15:35friend. Seriously it was not my friend 15:38I kept saying things "I don't have enough time" 15:41that "Time is not on my side", "Time is running out" 15:45I mean those were the things I was saying to time. 15:48Let's be really clear here about this, 15:51I fully, 15:55fully and firmly have a deep understanding 15:59that everyone is the CEO of their own life. 16:03If you believe that your particular situation 16:06is someone else's fault or is 16:10time's fault, then I want you to especially listen through the next three slides, because 16:15I know without a doubt that you can turn this around 16:19because I did and I have free time now and it's really freaky weird to have 16:23free time and still get everything done. 16:26I have to tell you for someone like me 16:30who filled up space 16:33all the time with lots of things to do, 16:37it can be really weird to have free time. 16:41So let's talk about that for just a minute. 16:44Now a lot of people say that 16:47if I have free time I'm going to the beach, I'm going to chill, 16:52I'm going to read a 16:54book. But when they get that free time, what happens 16:58is that they do this. They work, they work and they work and they work 17:03and they build it. They're working the it, right? 17:06and I am positive the reason people spend their 17:10free time working more instead of hanging out at the beach, 17:14is because they're afraid. They believe they need to keep throwing balls up in the 17:19air 17:19or everything will come crashing down and they are. I don't use this word 17:24lightly, addicted to the drug called 17:28"Got to do it. I got to do this. 17:31I got to do that. I got to.. got to.. got to.. got to..do more." for a hundred different reasons 17:36Somehow people have become drugged by this physical chemistry being revved up, 17:42this adrenaline-fueled business building. I bet 17:45there are some people out there who can relate. 17:49I bet if you say it in the chatroom 17:53there will be people. Now there are also 17:57people who when they get free time.. 18:00the whole reason I'm talking about the free-time is that when you start 18:03using a 18:04calendar based system and you start getting the very efficient and organized in 18:09what you do, you 18:10you will get free time. For some of you, 18:13you don't know what to do with it. 18:16Every time I got free time I would spin out of control because 18:21"Oh my gosh, I could go to a movie, 18:24cook a dinner or I can go for a walk." There were so many possibilities. 18:29But what happens a lot of time with people like me 18:32is there's so many possibilities that 18:35you shut down and end up on the sofa 18:38binge-watching some TV show, right? 18:41So this is the thing about a calendar system, 18:45if you have trouble dealing with free time 18:50then you can fix this with the calendar system. 18:53So the way you did this is you create a time block on your calendar 18:59that's called "Free time" and you put it 19:02where you end up having some space in your day. 19:07Inside the description area you actually list 19:11all this cool things that you keep telling yourself you're going to do if you 19:15ever get free time: 19:17like walk 2 miles, bike 2 miles, read that book on Kindle, do a spa time, 19:23or whatever, you put your list in that description. 19:27Then this is the most important part 19:31when you get to that time lock on your calendar 19:34and you open it up you have to be 19:37willing and I'm going to say that word again willing, 19:41to do the next thing on the list. Now I know some of you are thinking 19:46"I have no problem with free-time. 19:48If I get free time, I'm totally okay with what I can do." 19:52Well some of us do have a problem with free time 19:55and this calendar based solution will help people like me tremendously. 19:59So how do you get all this free time? Well most people start with the checklist 20:04and I'm going to have a day here with the checklist. So 20:08how many people out there is still using a checklist, a daily checklist? 20:13You can put that in the chat. 20:16I'm a fan of the checklist, but 20:20the checklist to me is only step 1. 20:24If you stay with just a checklist 20:28I tell you there's so many problems with this and there's so many things you 20:32can do in step 2 20:34that will make a checklist work for you. Now here's the thing 20:38the problem with the checklist, the checklist has several problems. 20:43One is that it's generally a never-ending list. 20:47I like to call it little bunny rabbits because the more you put on the list, the more you think of to put on the list. 20:53If you sit down, seriously you could 20:57have this list go on until you decide to put the pen down. 21:02It's a never-ending list, but here's the thing 21:05one of the biggest problems with the checklist is the frustration for not 21:09completing everything on the list, 21:12right? So you work all freaking day 21:15and you get a check of 2 things. Now for those of you 21:18in a work environment where this is part of your job and there are things you need 21:22to do and you're just working off a task list 21:26I have to tell you what you need to do take this to step 2, 21:30instead of just keeping things on a task list. 21:33It's so frustrating to not get everything done. 21:37But this is the weird thing, the checklist 21:41is not based in time reality 21:44and that's because the things on your list might 21:48actually take days or weeks to complete. 21:52But because it's on just this one tiny little line, 21:55it looks like it should take an equal amount of time 21:58as the thing before it and after it, right? They are 22:02equal in their value but not in reality. 22:05That's a big problem with the checklist. 22:09The other thing this a problem with the check is it's a random list. 22:12It's whatever your brain throws out there that you need to do. 22:16Then you have to go back and prioritize it, 22:19you have to sort through it, you have to move it and it's a lot of work 22:23working with the checklist. 22:24That's again a very big problem. Here's a big one for me. 22:28I'm sure other people have this, that it's 22:31easy to ignore this checklist or forget it, 22:35only to find it 2 days later and realize that 22:39nothing on that list was completed. 22:42I'm positive I'm not the only one in this category 22:46Here's the thing, step 1: 22:50if you're still making a checklist, is to make the list. 22:53Step 2 is you take this checklist 22:57and now you're going to put it physically 23:01on a calendar. You're going to take each one of those lines 23:06on that checklist and physically put it on 23:09an actual time 23:12during the day. Now a lot of times when people 23:16do this they take their checklist and they put it on a physical time 23:20during the day, it's a big fat reality check. 23:24Because honestly if you do this and you put 23:27everything on your checklist, you will find 23:30that it does not fit into one day. 23:35You would have to be working till midnight sometimes to get things done on 23:39that checklist. 23:40So than you think "Okay well I can move this over to the next day, move this over 23:45to the next day, move this over to next week." 23:48That's the cool part about the calendar based thing is you put 23:53everything in 23:54and then you have this big reality check there's not 23:57enough physical time in my day to do everything on the list. 24:01So where do I move this stuff? 24:05if you do that you'll start to see how the checklist is really only 24:10Step 1. 24:12Now I have to tell you I am fully a member 24:16of the superwoman club and I 24:19think about this now, I truly used to think I could do everything 24:23in a day, somehow bending time to my will 24:26that was like my superpower, but 24:30if I did that and I really pushed myself by God I am going to check all those 24:35stupid things off. 24:36I was more stressed than ever and I was not very good CEO of my 24:41own life by doing that process. 24:44So what do you do then? Well there's really 24:47really no magic to this. To get more free time 24:51you need to put everything on your calendar 24:54and I mean everything. That's 24:57a first step, right? You need to see what you've created for yourself. 25:02You need to have that reality check session with yourself 25:05and see what you've done here. You need to decide which things are important and 25:10which things are not. 25:11There are ways to do that by watching your calendar and seeing how it talks to you. 25:16You can listen to your calendar and is it telling you you've taken on too many 25:21projects? 25:22If you're working at an office and people have given you lots of project to do 25:27and it's just on a task list, it might seem as if 25:31you could complete those pretty quickly. But if you take those things on your list 25:35and put them on the calendar with the correct amount of 25:40time it's going to take to complete that task, 25:43then you'll notice that the checklist could take months to complete. 25:48So if you're a solo entrepreneur 25:51and you've taken on 15 clients and you have to do 25:55all their Facebook postings, Twitter, LinkedIn and all their 25:59YouTube 25:59and you start to put the amount of time that it actually takes to do that 26:03on your calendar, you might find that you've got 5 , 10, 15 26:07too many clients. Or else 26:10you're going to have to develop your own team, it'll become very clear when you 26:15use this calendar based system. 26:18Have you taken on tasks you're not skilled to do? Yeah, 26:21when you put everything on our calendar, you start moving things over. "I'm not 26:25doing that till Friday." Like I said you end up with 26:28that Friday from hell, 26:29it becomes very clear that you need to outsource that. 26:34The calendar absolutely tells you 26:38that. Now I want everybody to take a deep breath right now 26:43because I'm going to talk about something that might 26:47get people a little upset, but here we go. 26:51I want everyone to count your open tabs right now. 26:55Yes you, count how many open browser tabs you have right now. 27:00It might take a minute, but go ahead and count them out. 27:05I wanted to count them out because we're going to go through this 27:08exercise, okay? and I want you to think about this 27:12every tabby you open needs a little bit if your brain 27:19to remember why it's there in the first place 27:23so if you open were man into and then three taps like that 27:28in there are three bit to be your mental capacity 27:31it's now on dedicated to remembering about goes to reach your app's 27:36it's sort of like a background system running 27:39seriously it's like a bad ground system and it's not necessarily conscious but 27:44you know sort of that deeper unconscious surnames subconscious layer 27:48oh I have all these tabs I have to do this I have to do this I have to do this 27:52and 27:52to get this said now you've got 27:55I love this brain dedication to this 27:59so every open tab hold a little bit 28:02your brain hostage until the cabins 28:06you can K 28:09so when I talk to people about time management 28:12where the big things for me isn't that 28:16time also has to include 28:19how you're managing your tabs up on your browser 28:24everybody have a number DF numbers I CEO 28:27only 16 huh and I know 28:30okay well I'm going to keep your number in mind here's what we go here 28:34alright count your open tabs 28:38sure you're ready you have 1 through 5 28:41then I consider you still focused 28:44on a singular project and that 28:47things are finding your tab world in your okay 28:50that you have six to 10 tabs open the your brain is starting to slide in this 28:56turning to dedicate more space to keeping these tabs open 28:59which will cut down your productivity and which will increase your stress 29:04K. If you have 11 to 20 29:07open, honestly this is really too many is too many 29:10it will take up too much of your brain to remember what's going on there. 29:1421 to 30: oh my gosh! 29:18Okay if you have 21 to 30 has you bring to you right now, 29:22I can tell you right now if you have 21 to 30 tabs open 29:26you were feeling overwhelmed I can /url this guarantee it. 29:30All right and if you have over 30: oh my gosh! 29:33seriously you just need to close that go home seriously 29:37disclosed that a now here's here's a day 29:42about these open tabs okay is a really 29:46easy solution to this and i know i love you start net 29:49let's turn to close a marina but it's really easy solution to this 29:52if you using a calendar bassist am and the solution 29:55is that if you let your calendar guy jerk activity 30:00in the only tabs ok then are there once it have to do with the task at hand 30:07and when the task in block is over he discloses caps 30:12right so if you have a Taser block a 30:15doing a particular project it involves 30:18let's just say here on Facebook could speed on LinkedIn 30:22just for an example then does taps to the open 30:25and then you do that process and then you can just go ahead and 30:29the in that time by close is now 30:32now what happens is downloaded times people will be doing the project 30:37and they've got Facebook Linkedin and HootSuite open and then they can it get 30:41distracted 30:42and then what happens is it they start looking to do it 30:46video in this article in its that may go down the rabbit hole 30:49and they don't stay focused so if you watch the number of tabs in your browser 30:54and you 30:55you realize what this means now you'll start to notice sooner 30:59the is starting to turn set to turn away 31:02and so that's why does it is Tam process because it will stop 31:06an activity all-star a habitual way 31:10doing things online it is sexy your time 31:14so but you have to do this you let your calendar guide directivity in the 31:18only taps up there are the ones that have to do with the task at hand 31:22and I'm telling you if you do this the brain 31:25overwhelm will immediately like not 31:28immediately like not like denounced speaking after tad 31:34we want to talk about these two things here 31:37Facebook and email now here's the deal 31:42a lot of people have facebook in the email open all the time 31:46and the only reason you should have facebook open all the time 31:50is if you have clients in need to manage their accounts on Facebook but 31:53even with that you really need to have alerts and notifications set up for that 31:58and not necessarily have Facebook physically 32:02ok then all the time just just close it 32:05just consider and I'm not gonna die deep in the email because I think there's 32:10some really wonderful programs and strategies out there for managing your 32:13email 32:14and in general what you need to have a system in place that works for your 32:18particular situations 32:19and I know that some people day only check the email three times a day 32:24and I highly recommend that first thing in the morning 32:27at lunch and then in the afternoon after about three thirty four clutch 32:32and I bet you know there's some people email like in the middle of the day 32:36and you don't ever hear back from them until after 3:30 32:40and you'll know that that's why because it could in 32:43email system into place to help manage the 32:47overwhelm and I highly recommend least doing 32:50that so just close at hand and only open it 32:54during those three time slots now 32:57you know I've been talking about you know this time system management program 33:01they've been 33:02on working on and they're just six rules 33:05for managing your time inside at the calendar and you can do this right now 33:09whether or not you 33:10get you know become a member outside my career not just did the six rules 33:14okay number one could and everything on the calendar 33:18everything just everything gets picked each other way to do that in the latter 33:22cases but to start putting everything on calendar 33:25and then here's the real number two no overlapping 33:29if you put something down don't schedule something that a relapse it 33:34you have to look at your calendar and find it empty space to 33:37hold that think and be realistic about the time 33:42again it to you put something on your calendar the takes three hours 33:47and then you have something else it takes three hours but you only have 5 33:51hours to do these two projects the need to think about 33:54because you do rule number two 33:58in it goes into six hours you're done 34:01plus a new word you're over an hour so it's a big wake-up call when you 34:05take on business and then see that you don't have the time to do it 34:09so again the reading on the calendar know everything 34:12and then the third row is you can't decide if you're going to have 34:16blocks of time are individual that 34:20and when I mean by that is let's say you have 3d people you have to call 34:24right you can either put in a block the time that says 34:28on right time to call these people 34:31in inside the description area but the name to the phone numbers at the people 34:35you're going to call 34:36that would be at time block or you can put 34:39their name in their phone number as in individual 34:42Advent on the calendar now in this case 34:47depending on your particular situation you might choose one of these options 34:52on the nice thing about the individual event 34:55is if you don't reach when it is people you can just 34:58drag added it to the next day in Trenton again 35:02so that's something to think about either a block 35:06for individual it and then always set a reminder this is a key ingredient to my 35:11particular system 35:12is setting at reminder I have a 10 minute reminder 35:15before each new block in my calendar starts 35:19and that sort of like lose me into I'll shoot well 35:22obviously did not organized enough time for this were 35:26you know up in nineteen completeness in 10 minutes because my next thing starts 35:31arm I know that there's some pretty high level CEO's its and pretty in major 35:36companies 35:36his views a counter Bay system and Bay 35:40always put in a half an hour buffer time between 35:43everything that they do and their reasons for that is it things 35:47Red Rover little bit external early but group no 35:51be like that but for time to let things sink 35:55Ian from the last thing that they attended 35:59said you might want to think about is you organize your time 36:02is not just put things back to back to back to back is to you 36:06and there's a buffer times where there's nothing on your calendar 36:10and then the other a rule in my system is to do a weekly review 36:14how me and my sister doing this things really start to change 36:18because is your day working to your week you might be adding things to your 36:22calendar for next weekend then 36:24it on Sunday night you sit down and just review your calendar for the upcoming 36:28week 36:29six in the place where there's overlaps delete things that really don't need to 36:33be done 36:34rearrange things according to when your brain works better 36:38and you certainly make everything nice in the in organized I tell you 36:42your sleep good on Sunday night because then things are 36:45several know things have a place to get done 36:50and as long as you do the things your calendar tells you to do 36:54at the time you want to do date you can't feel 36:58relaxed because in three things going it done 37:01and it's so nice to be able to just let on thank you now 37:06knowing that your calendar has your back and really that's 37:10the six rules like that and this 37:13this system then I had is call time bliss 37:16dot me using Google calendars and I developed this starting back 37:21in 2010 when I really thought I was going crazy 37:25and I needed to develop this and this is how it evolved in this is what it is now 37:30and there are some wonderful things and I in this program I just can't take a 37:35few minutes and explain how it works 37:37desist enhance so remain categories 37:41there's where and teach you how to use assist and in all the calendar skills & 37:47how to expand things and the cool thing is is stated 37:50in this particular section I even show you how to take 37:55in mind map know I know I didn't mention my maps in the air but I do in this 37:59program 38:00and that is it a lot of people instead of a check list eight think 38:03in terms of my nap in a sure out these incredible flow charts it's how things 38:08go 38:10well that's great but that again I consider a step 1 38:14and says step to you is actually put their on a calendar said the 38:18everything gets done in the way that you want to get done 38:22in time and that you can again not be stressed about it 38:26in fact my entire system 38:29and creating this product I use dist 38:33particular process so I show you how to do that to take something from a mind 38:37map 38:37and place it on the calendar and that's in this particular program 38:41and then the other thing that I have is dis on 38:45view where I turn on their screen sharing you just watch me do things that 38:50how I do things in my personal calendar so you see me do a weekly review 38:54you see all the things I do with my email that put things on the calendar 38:58you'll see me notice patterns that I know I have about myself 39:03and how that works and so I 39:06I definitely on like to show that when 39:10because i think is learn more when you do it that way and also 39:14the morning teaches system the more I realized that dined really needed the 39:18coaching session 39:19I really need to have in 39:22that firm you know really important part in it 39:27because the thing is is that people say oh yeah put things on the calendar when 39:31I noticed is that they would start to do it in eight hits some kind of resistance 39:35and so I decided put in the coaching aspect to this program 39:39but when people hit those blocks and when you need is boxed 39:43you know all the sudden the counter programming is like on errand run to do 39:47that anymore 39:48because here running into something on 39:51it might be a subtle form of procrastination 39:54it might be so. for have not valuing your 39:58own on ability to manage your own life there's 40:02all sorts of things that go into this this part I have 40:05this system the coaching part and so it's in these little 40:109 a little blocks in everything's in there and the cooking about this program 40:13is that I have 40:15on the cutting part 2 like this little audio podcast that can really cool I 40:19really 40:20I'm really enjoy doing them in their confronts and then the rest the program 40:23is all about 40:25video and video tutorials and 40:28arm said there's a really easy to do they start here and if you click 40:32any of these videos they pop open to lightbox you can 40:36see this and you can if you took full screen on your computer or on your phone 40:39which Israel chemical 40:41and then each section firm has and members 40:44only on comment section for tuning 40:48so there's no need for like a Facebook group for GPS community it's all 40:52self-contained right inside the system 40:56so here's a cool thing and I know I've been talking so much I want to answer 41:00questions and so let me just get through this last 41:02I think here and then I'll go back and answer questions for you 41:06and that is it that the whole time list system using Google Calendar 41:10ok very important point I he is 41:13I created the system using Google Calendar because honestly I'm 41:16its kinda Google thing girl now you can use this system 41:20with in a calendar system as long as it has the function said I talk about in 41:25this program 41:26you will have to do a little translating if you're not using Google Calendar 41:31but it can be done so don't feel like the Google Calendar bit 41:36are should hold you up I'm you can ask those questions inside the group I can 41:40help you 41:41help you through all that but just a review are timeless 41:45got me are has a lifetime access I'm not closing this up after Monti that 41:49lifetime access to this 41:51and even if I double and triple the amount content in there you still get 41:56I love that also debt this is 41:59has membership only conversation inside so if you have 42:03you not think you wanna keep private inside this crypt you're very welcome to 42:07do that 42:08also you have full access to everything right away 42:11I'm not dripping anything out everything is right there ready for you to go 42:15I have a 30-day money-back guarantee and 42:19perhaps things in you have the potential to change your life 42:22truly potential change your life if you're willing to take this step with me 42:27so it's really very cool 42:29I have it set 147 and 42:32on this page somewhere there should be a big button that says you know let's get 42:37started 42:37I'm really hope you decide to get started and the EU 42:41on fully engage in becoming CEO of your own life 42:46so yeah I got done in 45 minutes so let's take some questions and 42:51since yes and the replay to see you know people irk West asking about the replay 42:55as soon as I close this up to replace available that's the cool thing about 42:59this 43:00and if you want to know the system, I'm using I'm using the webinar Jan 43:04but webinar Jan uses G Plus hangouts so 43:07that's why the replay is available right away 43:11said there you go alright so 43:14let's let's let's look and see if I have any questions 43:19if you ask a question like a while ago and I didn't answer can you just re 43:24ask it and that way it'll put it at the top at the chat 43:27and then I can answer it alright so let's see 43:32yes on its okay replace going to be available as soon as I cuz it's up 43:36and also on timebliss.me 43:40you will find pretty much my entire presentation 43:44i win in their last night and put my almost my entire presentation on their 43:48so you can go through it not text-based if you like to beat 43:52stand there you go r8 any questions here 43:57alright are 44:01Nazi set aside time 44:04after the meeting to work on the meeting action items were gone 44:07oh yeah you know it's really very interesting how 44:10hey maybe I should ask this question here how many people here 44:16are solo entrepreneurs and how many people are here because they work in an 44:20office in their part of the team 44:22you can either put some lower team in the chat now can get an idea 44:28on a good question how specific should we get 44:32sometimes until they got my calendar that's a very good question 44:36and they're cheap things you can do with that in the title 44:39and just everybody understands the vocabulary 44:42on Google Calendar when you put something on the calendar the college an 44:46event 44:47alright so that it's not like you know a birthday 44:50event it's just that's the term the years so when you put an event on your 44:54calendar 44:55on the title you have 44:58room to put as much as you want sent you can put 45:02you now in the sentences 3456 sentences in the title 45:07especially if that time block is more than 45:10our and then of it text will show up on the calendar 45:15or you can title it on things 45:19you know very generic in the description you add all of that information 45:24on you have to come to know how your brain works in how you want to customize 45:28your character that way 45:31alright what else do we have here does it hurt you 45:35also use a time tracking tool well if you use your calendar 45:40and you happy pounder up and to you 45:44are on adjusting your calendar 45:47as you do something dan your calendar and it is a timer 45:52so for example if I have on my calendar 45:55a one hour block to do something and 45:58and arm I have I I do the thing 46:02and whatever it is the task it is and I go to the calendar and I noticed that 46:07it's a half an hour passed the time and then I had scheduled for each 46:10all you have to do is cool that little 46:13am box the block event lock down to match 46:18the amount any actually took and if you have time reset 46:22you will you will find that your next event 46:27watch you you into how much time you take each anyway there is a way to use a 46:31calendar 46:31as your timer hope that a answers that 46:36and let's say seller summer team for work solo solo 46:40team yeah I see everybody there that's great 46:44said let's see if I can find any other questions I can answer real quick 46:49how do you deal with people saying you on business email topic city don't 46:54really need to see each 46:56this is a big time set for me in reading emails that do not require 46:59include our response for me and these represent fifty percent by 47:04emails actually it's a very interesting thing that on 47:07a lot of people who work with the team day stop 47:11you seeing email for their team and they'll use something like asana 47:15or on tell you something like start i think is what it is 47:19Michael Hyatt just dad blog post about it 47:22and so what happens in and Michael do post you can go look it up 47:26he said that he did a little on research and that 47:29eighty-five percent of his email was from his team 47:33and so he took all love that conversation inside a sister 47:38and I think it was called star could remember correctly 47:41you can go look it up on his blockbuster maybe somebody can find it real quick 47:45and so what that does is it frees up your email and then that way 47:48you can go into your system and see which things you actually need to look 47:53at 47:54also your team needs to know how to use CC properly 47:58and also in the subject line hurt 48:01who needs to respond so for example 48:05if you have a team email and in the subject line you have 48:09arm next project list 48:12on dash on Sally Jo and 48:17stand need to reply all right said that 48:20it's very clear in the subject line who really needs to see that 48:24a lot of people use that kinda system in there email hope that helps. 48:28All right let's see what else do we have here, any other questions? 48:35great great well everybody 48:39really and truly I can't talk about this 48:42for effort on but the time is 48:46helped and I really need to on 48:49closes up and take a break 48:52and I hope you got something I know this and that you can start using some of 48:56these tips right away 48:57If you're ready to go ahead and 49:00start the program you should see it right there which is timeless using 49:05Google calendars get started at the bottom of this 49:08chat box if you don't you can just go to www.timebliss.me and read through it 49:13and click the red button to get started and as always. 49:16I am totally available to anyone on any social account 49:21on Twitter, Facebook, LinkedIn, anywhere, 49:24just go ahead and ask your question and I'm very happy to help! 49:28Thank you very much for attending!

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